Manna Church Multi-Site Administrator

Purpose

The Multi-Site Administrator is responsible for assisting the Multi-Site Pastor, the Site Pastors, and the Hispanic Service Pastor in the administration and function of the building growth, development and maintenance of the sites.

Description

Manna Church exists to glorify God by equipping His people to change their world.  As a Manna Staff member you are to assist in this vision by embodying the values and culture of Manna Church, by engaging within the local church, tithing,  living a lifestyle consistent with our bylaws, and by modeling SERVESee and Shape the Future, Engage and Develop Others, Reinvent Continually, Value Results and Relationships, and Embody the Values.

Key Responsibilities and Accountabilities

  • Field phone calls for the Multi-Site Pastor
  • Assist Multi-Site Pastor and Site Pastors with assigned task
  • Return all communications within 24 hours (1 business day)
  • Ensure Paylocity is up to date
    • This includes recording your own hours (if applicable), approving your shifts by the 5th and 20th of each month, and requesting leave in a timely manner
  • Maintain the Pastor’s supply of books to give out. (ex: counseling, children)
  • Maintain, prepare, and submit receipts and requisitions for credit card purchases for the Multi Site Pastors.
  • Maintain rolling calendar for SERVE teams at the sites
  • Prepare monthly credit card reconciliation for the Multi- Site Pastors.
  • Request and reconcile cash advances.
  • Submit requisitions for checks.
  • Maintain Site budgets
  • Keep track of leftovers to report to resourcing (ex: Invite Cards, Gifs, BRP)
  • Assist Site Pastors in Tracking Salvations.
  • Guest Cards
    • On Sundays, SERVE team members send photos of FTG cards via the GroupMe app.
    • Enter the Guest Card information into ROCK – RMS
    • Set up 2nd & 3rd Text by Tuesday.

Guest Cards

  • Mailing out preset letters to those that have filled out the Card by Tuesday
  • Growth Track Administration
    • Input list of Attendees into ROCK – RMS by Tuesday (Ramsey Site only)
    • Supply Growth Track booklets as requested
    • Update Rock RMS upon completion, prepare Leaderstep Certificates upon request.
  • Provide daily assistance to the Site Pastors for various needs/requests.
  • Print weekly sermon notes
  • Manna Kids activities as needed to the sites
  • Do site visits on Sundays rotating locations
  • Attend periodic meetings with Site Pastors and site SERVE team members. Including weekly Pre-Production Meetings
  • Site resourcing each week that is to be documented from each lane of the SERVE Team and brought back to the Site for the next week
  • Order all the supplies for the Children’s Ministry and for other lanes that need supplies such as Welcome, Host Team, or Coffee Bar.
  • Assist Site Pastors in updating Manna Church Metrics: attendance, salvations, baptisms, and child dedications.
  • Assist with coordination of Baptisms and child dedications. Update Rock RMS and prepare certificates and letters.

Required Meetings

  • Staff Chapel
  • All Staff Gatherings
  • Admin Meetings
  • Site Pastor Sync Meetings
  • Site Pastor Workgroup
  • Special Events Syn Meetings
  • Annual Site Budget Meeting

Spiritual Requirements:

  • Regular involvement in Manna Church activities and events.
  • Signed acknowledgement of Manna Church’’s “Statement of Faith” Signed acknowledgement to policies and procedures as stated in Manana Church ‘s employee handbook.
  • Living out the spiritual principles outlined in the Employee Handbook; participation in a small group; tithing consistently; attending worship services; involvement in outreach; following Christ personally and passionately; sexual purity.
  1. Additional Duties
  • Data correction as requested, including guest info returned mail, merging duplicates weekly,and verifying guest information.

 

Key software requirements:

  • Google Mail/Apps/Docs
  • Paylocity Employee
  • Asana
  • Planning Center
  • Verify
  • MS Office
  • ROCK-RMS
  • Canva
  • Allworx Phone and System

Job Details

Full-Time