Mission & Outreach Administrative Assistant

Purpose

The Mission and Outreach Administrative Assistant is responsible for working with Mission & Outreach Directors for planning, organizing, and execution, for yearly centrally-driven outreaches (examples Halloween, Easter, Christmas, Mother’s Day, SERVE days,

Description

The Manna Church exists to glorify God by equipping His people to change their world.  As a Manna Church Staff member you are to assist in this vision by embodying the values and culture of Manna Church, by engaging within the local church, tithing, living a lifestyle consist with our bylaws, and by modeling SERVE – See and Shape the Future, Engage and Develop Others, Reinvent Continually, Value Results and Relationships, and Embody the Values.

Essential Duties and Responsibilities:

  • Work with the Cliffdale Outreach Director for planning, organizing, and execution of the Cliffdale Outreaches.
  • Maintain, prepare, and submit receipts and requisitions for credit card purchases for both the Mission and Outreach Director.
  • Request and reconcile cash advances for the Missions and Outreach Director.
  • Submit requisitions for checks for the Missions and Outreach Director.
  • Ordering signage, giveaways, banners, supplies, and SERVE t-shirts for Central Outreaches with the Creative Department via Graphics and Marketing request.
  • Ordering with Outside Vendors
  • Create and Manage signups in RockRMS for Central Outreaches.
  • Schedule Meetings for the Outreach & Missions Director with Site Outreach Directors communicating via #GroupMe.
  • Order supplies either with REACH Pastor’s credit card or Site Pastor’s credit card, depending on cost and guidance from Pastors.
  • Update the Manna ASANA calendar with all Central Outreaches to provide information for the “What’s Happening” spreadsheet.
  • Assist Site Outreach Directors as needed for Site-specific Outreaches.
  • Manage outreach@manna.church email. Return all communications within 24 hours (1 business day) and forward any emails to the Reach Pastor, Missions Director and or Site Outreach Director (s) as appropriate.
  • Manage and Report Gospel Touch forms to Sites and the Missions and Outreach Directors.
  • Assist in the logistics of Small Groups requested Outreaches via “Plan Your Outreach” form. Ordering supplies, check requests
  • Work closely with Outreach & Missions Director and Cliffdale Outreach Director to ensure project deadlines are met for Outreach “Major events”
  • Assist with weekend promotion for Outreach “Major events” at the Cliffdale Site.
  • Attend Outreach “Major events” on weekends, including Small Group Sundays
  • Amazon Business ordering for Sites and Outreach “Major events”
  • Maintain the Outreach Fund Code RealTime Budget and update from the monthly Posting Journals. Monitor the Manna Outreach budget, track spending, and report the budget status quarterly or as needed.
  • Assist in Quarterly Manna Kids Outreaches.
  • Work in the receptionist lunch rotation.

 

 Required Meetings

  • Staff Chapel
  • All Staff Meetings
  • Administrative Assistants Monthly Meetings
  • Staff Mentoring as directed

 

Key software requirements:

  • Google Mail/Apps/Docs
  • Asana
  • Canva
  • Verify
  • MS Office
  • ROCK-RMS
  • Allworx Phone and System
  • Paylocity

 

Spiritual Requirements:

  • Regular involvement in Manna Church activities and events.
  • Signed acknowledgement of Manna Church’s “Statement of Faith”
  • Signed acknowledgement to policies and procedures as stated in Manna Church’s employee handbook.
  • Living out the spiritual principles outlined in the Employee Handbook; participation in a small group; tithing consistently; attending worship services; involvement in outreach; following Christ personally and passionately; sexual purity.

Job Details

Part-Time